Terms and Conditions

These Terms & Conditions (“Conditions”) constitute the only basis in which Event Projection Limited agrees to supply Equipment and/or Services.



In these Conditions, the defined terms shall have the following meanings:

“Owner” means Event Projection Limited registered company number 06664361, whose registered office is: Third Floor 24 Chiswell Street London EC1Y 4YX, UK;

“Equipment” means to any equipment, including cables and connectors supplied by the Owner to the Hirer in terms of these conditions;

“Hirer” means the individual, firm, limited company, corporation, public authority or any other entity hiring the Equipment from the Owner;

“Location” means the location where the Owner shall provide the Equipment and the Services ordered by the Hirer as indicated in the booking and in the event that the Hirer collects the Equipment, such Location as is agreed by the Owner and specified in the booking;

“Office” means the place of business of the Owner from time to time;

“Services” means any Services provided in relation to the Equipment including, but not limited to, on site technician and sound engineering.

“Business Days” means Monday to Friday, 9am to 5.30pm.


1.    Equipment


a.    All Equipment supplied to the Hirer remains the property of the Owner.

b.    The Hirer shall keep possession and control of the Equipment.

c.    The Equipment must not to be moved from the Location without permission of the Owner.

d.    The Hirer shall keep the Equipment free from encumbrances.

e.    The Owner reserves right to enter the Location to reclaim the Equipment.

f.    In the event that the Owner agrees that the Equipment may be moved from the Location, then the Hirer must inform the Owner of the address to which the Equipment is moved and the conditions in this paragraph (3a) shall apply to that address as if it were the Location.


2.    Hire Periods and Charge Procedure


a.    The Equipment shall be collected by the Owner or returned by the Hirer at the end of the hire period.

b.    A “day” hire period refers to a 24 hour period; a “week” hire period refers to 7 consecutive days; and a “month” refers to a calendar month commencing from when the Equipment is delivered to the Hirer by the Owner or collected by the hirer from the Owner and ending when the Equipment is collected by the Owner or returned to the Office.

c.    If it is agreed that the Equipment will be returned by the Hirer and the Equipment is not returned to the Owner by the end of the hire period then a daily pro-rata charge will continue to be applied based on the “day” and “week” periods set out above until the Equipment is returned by the Hirer or recovered by the Owner. In the event that the Owner recovers the Equipment, such recovery will be at the cost of the Hirer.


3.    Payment Terms


a.    Save where expressly agreed between the Hirer and the Owner, the charges and prices set out on the Owner’s website shall be deemed to be incorporated into these conditions.

b.    All charges and prices stated are exclusive of value added tax (“VAT”), sales tax, gross tax withholding tax any other similar tax, which may be applicable thereto.

c.    The full amount of the invoice including the hire cost, delivery and collection, installation, consumables, VAT and any other costs and expenses is payable in advance of the hire unless credit facilities have been otherwise agreed in writing.

d.    A 4% additional charge will be applicable for payment by American Express cards.

e.   Any credit facilities are made on condition payment is made within 30 days from the printed invoice date. Should the Hirer fail to pay within this period, the Owner reserves the right to charge the Hirer interest on the amount due at the annual rate of interest set under Section 6 of the Late Payment of Commercial Debts (Interest) Act 1998 , which will be calculated from the invoice due date until paid in full.

f.    The Hirer agrees to indemnify the Owner for any costs incurred in the recovery of debts including but not limited to all reasonably incurred legal costs.


4.    Cancellation


a.    Should the Hirer wish to cancel the order the Hirer must both telephone the Owner and also inform of the cancellation in writing, preferably electronically. The following terms will apply,

i.    Within 2 weeks of delivery 25% of the hire fee will be retained by the Owner; or

ii.    Within 1 week of delivery 50% of the hire fee will be retained by the Owner.

iii. Within 2 Business Days of delivery 100% of the hire fee will be retained by the Owner.

Iv, Any costs incurred by the Company relating to the order will be charged in addition to the above percentages.


5.    Hirer’s Indemnity


a.    The Owner states that all Equipment supplied is of sound condition, functions and complies with safety standards. However the Hirer acknowledges that:

i.    The Hirer has inspected or will inspect the Equipment and in accepting it agrees that it is suitable for its purpose, functions correctly and complies with relevant regulations.

ii.    The Hirer is capable of operating the Equipment and is responsible for the competent handling of the Equipment and does not require any instructions to be provided by the Owner.

iii.    The Owner does not, and does not give permission for any person to give, any representation of guarantee regarding to the suitability, safety, soundness or accuracy of the Equipment.

iv.    The Hirer shall not undertake or arrange for any repairs without the consent of the Owner except in circumstances where repair is necessary to preserve health and safety or to prevent further damage to the Equipment or other property provided that the Hirer shall attempt to procure the consent of the Owner prior to undertaking or arranging such repairs.

v.    The Owner is not responsible for any damage caused to the Hirer’s property including, but not limited to, media such as film, disc and magnetic media.

vi. The Owner is not responsible for media such as, but not limited to DVDs, digital and magnetic media not functioning correctly in the Equipment.

b.    No liability is assumed for;

i.    Consequential loss, damage or expenses resulting from interruptions in use or operation of the Equipment.

ii.    Death or injury to any person or property arising directly or indirectly from the Equipment or its use.

c. Whilst the Company will endeavour to ensure that all equipment hire arrives on time, the Company cannot be held responsible for any losses in the event of late arrival or cancellation of the hire, due to unforeseen circumstances out of its control.


6.    Hirer’s Obligations


a.    The Equipment is solely the responsibility of the Hirer during the hire period set out in paragraph 2c.

b.    Any signature or receipt given by any agent or employee of the Hirer is deemed to be given with the full knowledge and approval of the Hirer and shall be accepted in all respects.

c.    Any damage, loss or theft must be reported to the Owner and, if applicable, the Police immediately.

d.    In the event of loss, damage or theft, the Hirer agrees to indemnify the Owner for the cost of the repair or replacement of the Equipment (as the case may be) and will pay such costs and any associated costs and expenses as are or will be reasonably incurred by the Owner within five business days of the date of the loss, damage or theft.

e.    The Hirer is responsible for providing sufficient insurance to cover the Equipment when it is in his possession.

Should the Hirer not possess suitable or sufficient insurance we can offer this at an additional charge. The standard excess for this policy is £750 for each and every claim. The policy does not negate these Conditions or additional Terms and Conditions added to a quote.

f.    The Hirer must ensure that the Equipment is kept safe and dry, locked up when not attended and not stored in a vehicle.

g.    The Hirer shall not sublet or hire the Equipment or permit the Equipment to be operated outside of his authority without the prior consent of the Owner.

h.    If the Hirer wishes to hire an engineer for the duration of the event there is a fee that will be detailed in the quote/order form. The engineer will require light refreshments for the duration of the event, and must have a 30-minute break after 6 hours of continual work.

i.    The Company agrees to provide the Equipment detailed in the quote or order form and will be setup to our best knowledge and for maximum effect, or to the specifications provided by the client in a separate document.

j.   Should the Hirer wish to make a complaint, this must be made in writing at the earliest possible opportunity. Clients with credit accounts wishing to query an invoice must do so within 14 days of the invoice date in writing.


7.   Special Terms for Equipment Hire.


a.   Projectors should NEVER be used with oil based smoke machines or hazers as it will cause damage to the optics of the machine resulting in a cleaning charge of circa £500 + (see Section 5a). If you are planning to use smoke of any kind alongside a projector, please let us know so that advice may be given.

b.   Non-standard Equipment operation, including but not limited to; operation of non-IP rated Equipment outdoors, operating projectors in “portrait” format and operating equipment in a manner that is advised against in the user manual is not permitted by the Owner unless permission to do so is given in writing.

c.   The LCD and DLP chips in Projectors and CCD and CMOS sensors in Cameras can be seriously damaged by lasers. If you plan to use our Projectors and Cameras with lasers, please contact us for information to take steps to prevent damage. Any Laser damage sustained will be charged in full.


8. Privacy Policy


By agreeing to these Terms & Conditions, you agree that your contact details will be stored by us, and we may from time to time, use your email address to notify you about news and information about the company.  You may unsubscribe from these emails at any time.  We will never pass your contact details onto third parties.

Telephone calls to and from The Company may be recorded for quality and training purposes.


These Terms & Conditions are subject to change without notice at the discretion of The Company. By continuing to use the service you are agreeingto the Terms & Conditions and any updates thereto. Updates to these Terms & Conditions will be available upon request, or on demand via our website. Please ensure that you review the terms and conditions regularly as you will be deemed to have accepted any variation.


Event Projection Limited 2017